Why We’re Moving to a Committee-Based Structure

As DFW Curling Club continues to grow—especially with the transition to a dedicated ice facility—our leadership structure must evolve to support increased complexity, activity, and opportunity. Historically, many responsibilities (such as membership, communications, and special events) were tied directly to specific board positions. While effective in the early stages, this model limits scalability, creates bottlenecks, and places a heavy burden on individual board members.

What’s Changing

• The Board will consist of:
  • President
  • Vice President
  • Treasurer
  • Secretary
  • Three (3) At-Large Board Members
• The Board and Executive Committee will focus on:
  • Strategic direction
  • Governance and oversight
  • Financial accountability
  • Long-term planning

Committees:

• Created each year by the board
• Committee Chairs & Co-Chairs are selected by the board
• Handle day to day items and activities
• Open to all Members

Standing Committees

Finance Committee

Purpose: Provides financial oversight, transparency, and sustainability for the club.

Responsibilities:

• Develop and monitor the annual budget
• Track revenue and expenses
• Manage payments, reimbursements, and financial processes
• Ensure compliance with financial policies
• Support financial reporting to the Board

Membership Committee

Purpose: Enhance member experience, growth, and retention of the club’s community

Responsibilities:

• Focus on acquisition and onboarding of prospective members
• Maintain member data - including professional backgrounds and personal milestones
• Develop engagement and retention initiatives and programming
• Organize gatherings to foster a strong sense of community within the club
• Serve as primary contact for member questions

Potential Subcommittees:

• Potential New Member
• Membership Retention
• Member Engagement & Retention

Operations Committee

Purpose: Our dedicated ice facility requires ongoing support — from initial construction to daily operations.

Responsibilities:

• Support final facility build out & construction
• Maintain ice and educate members on best practices
• Manage equipment inventory and storage
• Ensure coverage during operating hours
• Address repairs & operational needs

Potential Subcommittees:

• Dedicated Ice (thru July 2026)
• Club Maintenance
• Ice Crew
• Bar & Restaurant Operations & Volunteers

Leagues Committee

Purpose: governs all aspects of competitive and recreational play

Responsibilities:

• Organize competitive and fun leagues within club operating calendar
• Establish rules and track scores in CCM for all leagues
• Facilitates introductory programs and ensures curling is accessible to participants with adequate volunteers and instructors
• Partners with IT committee to ensure smooth league registration
• Coordinates with Ice Crew to ensure facility is ready for scheduled play

Potential Subcommittees:

• Junior League Programs
• General Membership League Programs
• Beginner Leagues
• Adaptive League

Marketing Committee

Purpose: Build the DFWCC ‘brand’ identity, revenue growth, and external visibility

Responsibilities:

• Develop & execute marketing strategies via social media and website campaigns
• Create graphics, photos, and promotional materials
• Support sponsorship and fundraising efforts
• Assist with merchandise and branding

Potential Subcommittees:

• Social Media / Content Creation & SEO/AEO
• Sponsorship & Fundraising
• Merchandise (Shopify/Pro shop)

Policy & Procedures Committee

Purpose: Develop a clear, consistent framework for how the club operates

Responsibilities:

• Review current practices and identify areas that need clarification or standardization
  ○ Ex: how ice time is prioritized, expectations during league play, or how we handle scheduling conflicts and event sign-ups
• Develop clear, practical policies covering key areas such as member conduct, facility use, and dispute resolution
• Coordinate with other committees to ensure policies reflect real operational needs
• Present a finalized document to the Board for approval

Communications Committee

Purpose: Serves as the club’s primary information hub

Responsibilities:

• Keep the membership informed through newsletters, board meeting recap emails, and
  digital message boards
• Monitors & responds to messages sent to the general club inbox
• Coordinate messaging across committees
• Maintain meeting notes & documentation

Potential Subcommittees:

• Email Communications
• Newsletter
• In-club messaging
• Info @ DFWcurling.com club inbox

Special Events Committee

Purpose: Focus on revenue-generating private events & community outreach

Responsibilities:

• Coordinate logistics, registration, and scheduling of all corporate ‘Learn-to-Curls’, birthday, or private events within the club operating calendar
• Manages skill-building camps and programming for development of club members and visiting curlers
• Partners with USA Curling for all national event requests
• Represents the club at local events to grow the sport’s visibility

Potential Subcommittees:

• Learn-to-Curl Programs
• Corporate & Private LTCs, including Birthday Parties
• Camps
• National Events
• Community Outreach & Engagement

Bonspiel Committee

Purpose: Plan and execute the club’s curling tournaments

Responsibilities:

• Schedule events within national curling calendars
• Design and communicate draw schedules
• Coordinating themes, decorations, and experience
• Manage vendors, sponsors & logistics
• Oversees setup and teardown

Potential Subcommittees:

• Steers & Beers (our signature event!)
• Fun Spiels
• Member-only Bonspiels

IT Committee

Purpose: Provide technical infrastructure and digital support required to run a modern curling facility

Responsibilities:

• Manage backend systems (eg. Curling Club Manager...)
• Maintain website functionality & updates
• Support A/V Systems (cameras, TVs, etc)
• Troubleshoot technical Issues
• Assist/educate other committees as they need help with our technical systems

Potential Subcommittees:

• Website and CMS
• Systems & Integrations
• A/V & Technology Support